Executive Assistant, Fremantle Canada

About Us

Join the place creatives call home!

Fremantle Commercial & International is the commercial arm of Fremantle and sells both finished programs and formats across all linear and non-linear platforms. The division has a network of 11 international sales offices and licenses over 40,000 hours of programs to 180 countries worldwide.

From incredible entertainment and documentaries like American Idol, America’s Got Talent, The X Factor, Sullivans Crossing, to The Price is Right and The Piano , we make shows with global appeal.

The Role

Fremantle Canada is seeking a highly organized, resourceful, and proactive Executive Assistant to support the EVP and provide broader administrative support to the Canadian team. This is a pivotal role for someone who thrives in a fast-paced, creative business environment and has a strong interest in the sales and distribution side of the television industry. The ideal candidate will bring a high level of professionalism, strong judgment, and an eagerness to contribute to a collaborative, high-performing team.

* Minimum 3 days in the office

Key Responsibilities

• Maintains EVPs calendar and schedules meetings and conference calls across multiple time zones
• Manage team agenda/meetings
• Prepares and reconciles expense reports for EVP
• Coordinate conference meeting schedules and virtual screenings
• Act as point person and coordinate special events including but not limited to special screenings, Content Canada, MIPCOM, Banff, May screenings.
• Schedules EVP’s travel arrangements including hotel accommodations, airline reservations, restaurant reservations, ground transportation, and off-site meeting venues
• Maintain EVP Contacts and client lists
• Update screening tracker document
• Assist in updating and managing internal databases
• Monitor markets while maintaining and updating comprehensive client details in database
• Track social media around FM title launches and competitive launches
• Assist in managing Fremantle Canada’s Instagram account
• Assist in creating presentation decks and market books
• Manage office supply needs and coordinate shipping needs as required
• Communicate with landlord and all contractors as needed (cleaners, photocopier supplier, internet provider, etc)
• Act as backup support to Sales Coordinator when they are out of office
• Other duties as assigned

Essential Skills and Experience

• Flexibility with work schedule and be available to support the executive occasionally outside of standard office hours including evenings and weekends
• Advanced skill set of Microsoft Office, especially Outlook, Excel and PowerPoint
• Proven ability to interact with senior executives, industry representatives and vendors with tact, diplomacy and discretion
• Effective in and comfortable with working in high demand, environments with the ability to maintain accuracy of output, attention to detail and ability to meet deadlines
• Ability to multitask
• Excellent organizational and communication skills with the ability to handle sensitive and confidential information
• Collaborative with the ability to develop effective organizational wide relationships and to work in a cross-functional environment
• Must be an ambitious, self-starter with excellent interpersonal skills
• Ability to anticipate needs/next steps and problem solve
• Working knowledge of French language is an asset

*Please submit resume and cover letter including what TV show you recently watched and enjoyed*

The pay rate for this position is between $50,000-$55,000/year CAD, exclusive of any bonuses or other incentive compensation (if any).

Fremantle offers a competitive benefits package including medical, dental & vision insurance, life & disability insurance, tuition reimbursement, mobile and internet stipends, wellness program, paid time off (PTO) which includes holiday closures, holidays, personal, volunteer days, sick days & paid leave, learning & development opportunities, an Employee Assistance Program (“EAP”) & many other great work perks, discounts & benefits including free drinks and snacks in the office.

Fremantle is a proudly independent group of content creators, and home to some of the biggest entertainment formats, compelling international dramas, award-winning films, and high-quality documentaries.

Amplifying local stories on a global scale, Fremantle produces and delivers premium, multi-genre IP across the 28 territories it operates in, and represents world-leading digital business, with more than 495 million fans and 300 billion views for its standout content across all platforms.

Fremantle is part of RTL Group, a global leader across broadcast, streaming, content and digital, itself a division of the international media, services, and education company Bertelsmann.

For more information, please visit Fremantle.com, follow Fremantle on Twitter @FremantleHQ and Instagram. @fremantle or visit Fremantle’s LinkedIn page.

Fremantle values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.