Executive & Operations Assistant

We are seeking a highly proactive, tech-savvy, and resourceful Executive & Operations Assistant to support the CEO in both day-to-day business operations and high-priority projects. You will act as the CEO’s gatekeeper, removing roadblocks, managing priorities, and ensuring flawless execution of administrative and operational workflows.

This role is primarily remote , but requires being based in San Pedro Sula for occasional in-person operational tasks (e.g., visits to public institutions, document processing, logistical coordination with a power of attorney from the CEO).

Job Highlight Full-time position: Monday to Friday, 9:00 AM – 5:00 PM.

Salary: $1,200 base + $500 performance bonus (based on SLA compliance).

Primarily remote with occasional local tasks.

Work directly with the CEO on strategic and operational priorities.

High-impact role in a growing international recruitment agency.

As the Executive & Operations Assistant, you will be responsible for:

• Anticipating and resolving operational roadblocks before they reach the CEO.

• Acting as the CEO’s gatekeeper by filtering, prioritizing, and organizing information, requests, and meetings.

• Organizing and maintaining the Microsoft Office 365 ecosystem (Teams, Planner, SharePoint, OneDrive, Outlook).

• Creating and maintaining the company Knowledge Base (SOPs, templates, manuals, process checklists).

• Coordinating communication internally and externally for leadership.

• Planning and prioritizing tasks using methods like the Eisenhower Matrix.

• Handling occasional in-person support for official or institutional processes (with notarized power of attorney if required).

• Preparing executive summaries and project updates to enable fast decision-making.

• Always applying a “business impact first” mindset to priorities and execution

• Location: San Pedro Sula, Honduras (mandatory) with own vehicle for occasional in-person tasks.

• Language: Strong written Spanish and basic English (must be able to draft emails in English with AI assistance).

• Experience: Minimum 3 years in Executive Assistant, Operations, or similar roles.

• Technical Skills:

• Microsoft Office 365 (Planner, Teams, SharePoint, Outlook, Excel, Word, PowerPoint).

• Notion or similar documentation tools.

• Ability to learn and apply automation tools (Zapier, Power Automate).

• Basic use of AI tools (ChatGPT, Copilot) for drafting, research, and document generation.

• Mindset & Work Style:

• High sense of urgency and execution speed.

• Proactive problem-solver who anticipates needs.

• Highly organized and structured.

• Comfortable with ambiguity and adaptable to last-minute changes.

• Strong discretion and integrity with sensitive information.

Preferred (Nice-to-Have)

• Prior experience in startups or fast-paced environments.
• Familiarity with recruitment platforms (Recruitee, Workable, etc.).
• U.S. visa for potential future travel.
• Basic Canva skills for simple presentations or graphics.