Office Assistant (Entry-Level)

About The Role We are seeking a proactive and organized Office Assistant to join our Administration team in Bahrain. This entry-level position is essential for supporting day-to-day office operations, managing documentation, coordinating logistics, and ensuring effective communication with vendors and government agencies. Reporting to the Operations Manager, you will play a vital role in the smooth functioning of our Bahrain office.

Essential Duties And Responsibilities

• Assist in managing and processing monthly office bills like utilities, internet, Telephone, Subscriptions, etc. and maintain accurate payment records.
• Purchase and track office supplies; maintain inventory levels.
• Maintain and track office supplies inventory; coordinate orders and restocking.
• Answer and direct incoming office phone calls; relay messages appropriately.
• Coordinate shipments and communicate with couriers and shipping companies.
• Assisting with Travel arrangements of Staffs including flights, accommodation, and ground transportation. Also assist in documentation for other countries visa applications and appointments.
• Support the preparation of documents for foreign employee residency renewals in coordination with the document clearance agent.
• Assist in issuing and renewing employee ID cards and other official documentation.
• Maintain organized digital filing systems and administrative records.
• Communicate with local vendors, service providers, and government offices when necessary.
• Provide general administrative support to the broader team as required.
• Responsible for maintaining HMT protocols and administration policies

We Are Looking For

• Graduate with a Diploma or Bachelor’s degree in Business Administration, Management, or a related field.
• Fresh graduates welcome; no prior experience required, shall have a strong desire to learn – necessary training will be provided.
• Bahrain nationals are preferred
• Great command of English and Arabic languages, both in writing and speaking
• Proficiency in Microsoft Office – Outlook, Excel, Word as minimum
• Very good communication and ability to prioritize tasks efficiently
• Proactive individual with good organizational and time-management skills.
• A team player; a professional attitude with a strong attention to detail.

We Offer

• Opportunity to work for the global leader of above ground fuel storage industry and develop your career further
• Ongoing industry training and certifications i.e. health and safety etc.
• Competitive remuneration and benefits as per local law
• Modern office environment with high-end equipment, including laptop.

Are you excited about joining a highly diverse international team and the prospect of contributing to an industry-leader in emissions-mitigation equipment for aboveground storage tanks? We will be excited to receive your CV and motivation letter. About HMT HMT is the world leader in emissions-mitigation equipment for aboveground storage tanks. Our agile team enables owners and operators to help them meet a full range of storage and environmental challenges, including emissions reduction, tank capacity optimization, and inventory utilization. We engineer tank systems that exceed safety standards, reduce downtime, extend maintenance intervals and, most importantly, protect the environment.