Procurement Assistant

Key Responsibilities

• Assist in sourcing and selecting reliable suppliers and service providers.
• Request and compare quotations to ensure competitive pricing.
• Prepare purchase orders (POs) and ensure proper approvals are obtained.
• Maintain and update supplier databases and procurement records.
• Follow up with suppliers on order status, delivery schedules, and documentation.
• Verify goods/services received match the required specifications and quantities.
• Assist in negotiating prices, terms, and delivery timelines with vendors.
• Monitor stock levels and coordinate with the warehouse or inventory team.
• Ensure procurement activities comply with company policies and legal requirements.
• Support the preparation of procurement reports and analytics.
• Liaise with internal departments to clarify purchase requirements.
• Perform any other tasks assigned by the Procurement Manager.

Job Requirement

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field (Diploma holders with relevant experience may be considered).
• 1–2 years of procurement or supply chain experience preferred.
• Proficiency in MS Office (Excel, Word, Outlook).
• Familiarity with ERP or procurement systems (advantageous).

Office-based with occasional supplier visits.

• May require overtime to meet urgent procurement needs.