Office Manager

THE ROLE

This is a hands-on and varied position that requires a confident communicator and exceptional organiser. As the Office Manager, you will be the face of the Jersey office—playing a central role in the smooth running of the workplace, managing everything from reception to administration, local events, suppliers, and team support. You’ll work closely with colleagues across multiple locations, ensuring consistency of standards and championing local initiatives.

RESPONSIBILITIES

Office Management

• Responsible for the annual office budget, supplier costs, and contract negotiation
• Oversee office insurances, archiving, and local security measures
• Ensure compliance with local Health & Safety regulations

Reception

• First point of contact for all visitors (internal and external); lead guest arrival experience
• Manage and maintain meeting room suite facilities and catering
• Oversee room bookings, calendar scheduling, and the office switchboard
• Coordinate couriers, post, deliveries, and inter-office logistics

Administrative

• Plan and deliver local office events and milestones
• Manage onboarding and offboarding processes for Jersey-based staff
• Conduct weekly food shopping and maintain kitchen stock levels
• Set up kitchen areas daily and ensure ongoing cleanliness
• Maintain stationery supplies and production areas
• Manage local hotel and taxi suppliers for staff and visitors

WP&A Team

• Collaborate with colleagues across the WP&A team to drive improvements
• Lead or support ad hoc projects aligned with team and company goals
• Provide wider support to the London Office Manager as needed

KEY REQUIREMENTS

• Previous experience in an Office Manager, Receptionist, or Front-of-House role within a professional or international business setting
• Exceptional organisational and planning skills; able to manage changing demands
• High attention to detail, with a polished and professional approach
• Comfortable multitasking and working independently
• A proactive, can-do mindset with strong problem-solving ability
• Discreet and trustworthy, with excellent communication and interpersonal skills
• Advanced proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams, SharePoint)
• Comfortable adopting new digital tools and processes

BENEFITS

The role offers a highly competitive salary and bonus potential, plus a range of additional benefits including:

• Private medical insurance
• Pension
• 30 days Annual Leave
• Dental plan
• Critical illness cover
• Life assurance
• Season ticket loan
• Yearly wellbeing allowance
• Annual eye test & contribution to glasses
• Free lunch 1 day a week, catered breakfast every Friday
• Weekly wellness perks, from massages to healthy lifestyle boosts and more!