Administrative Assistant (office manager) with English

About our partner, a global partnership in more than 40 countries, their people make them who they are. They are individuals with different passions and strengths who take as much joy in the work they do as from those they work with. Together, they know their people are our difference — for their clients, their colleagues, and their communities. That’s why they take pride in being individual and inclusive and create a place where everyone can bring their full self to work.

About the Role Administrative Assistant will be responsible for delivering comprehensive administrative support to senior team members (Principal level). The role also includes time and expense management for Partners and senior Principals, as well as occasional assistance to the broader Executive Assistant team with various administrative tasks as needed.

This is a fixed-term position for one year, with the potential to transition to a permanent contract.

Job Responsibilities

− Provide support for assigned senior team members:

• Manage complex calendars across multiple time zones, including rescheduling conflicts and last-minute changes.
• Organize and coordinate meetings, including logistics (travel time, transport, room bookings, Microsoft Teams setup).
• Arrange detailed travel itineraries, including flights, accommodations, and visa applications when needed.
• Provide general administrative support, including liaising with clients and internal teams across multiple locations.
• Coordinate with Accounting to issue or submit invoices and related documentation.
• Maintain accurate contact data in the internal CRM system (Salesforce).

− Time & Expense management:

• Prepare and submit timesheets and expense claims for assigned Principals and additional Partners accurately and on time

−Team Collaboration & Support:

• Provide flexible support to the Executive Assistant team during peak periods or absences.
• Step in to temporarily cover another EA desk in urgent situations, with support from colleagues.
• Assist in organizing internal firm events (e.g., team meetings, client dinners, offsites).

Key Requirements

• Strong interpersonal and communication skills; professional demeanor with clients and colleagues at all levels.
• Exceptional organizational and multitasking abilities; proactive and solution oriented.
• Collaborative, positive attitude with a strong service orientation.
• Comfortable working under pressure; detail-focused and thorough.
• Proficient in Microsoft Office 365 (Outlook, Word, Teams, PowerPoint, Excel).
• Experience with CRM systems (preferably Salesforce) is an advantage.
• Minimum 1 year of administrative experience.
• University degree.
• Excellent command of English (spoken and written C1) ;
• Background in customer service or hospitality is a plus