Executive Assistant

About The Company:

Hey there, I’m Gabe from Freight Innovation. We’re a fast-moving company helping reshape the freight and logistics space - and that means staying highly organized, moving quickly, and always improving how we operate. I’ve worked closely with our CEO, Steve, for years, and we’re now looking for someone amazing to support him and help make all aspects of his professional life run smoothly

.Steve’s an incredibly smart guy with big ideas and a fast brain - which means he thrives when he has the right systems, structure, and support around him

.That’s where you come in

.You won’t just be managing a calendar or an inbox. You’ll be building order, improving processes, and helping drive momentum in the business. If you’re a fast, curious learner who thrives on bringing clarity to dynamic environments and staying one step ahead of what’s needed, you’ll fit right in

**!

About The Rol**

e:

We’re looking for an Executive Assistant to the CEO who’s detail-driven, calm under pressure, and thrives in fast-paced environments. You’ll bring a mix of strong executive support, top-notch written communication, and a sharp sense of organization - especially when it comes to sales support, follow-ups, and task manageme

**nt.

More specifically, you w**

ill:🗓️ Manage the CEO’s calendar, inbox, and task list with precision and fores

ight📄 Prepare the CEO for meetings by gathering materials, context, and drafting follow

-ups📬 Draft and organize internal and external communication with clarity and professiona

lism🔁 Maintain and optimize CRM tools like HubSpot to track sales pipeline and follow

-ups💡 Collaborate with the operations team to ensure sales processes run smoo

thly🧠 Keep clear, organized notes to support continuity with key clients and part

*ners

The ideal candidate is calm and composed, even when things are moving fast. You notice the little things, ask the right questions, and stay five steps ah*

ead. You’re proactive, take initiative without waiting to be told, and communicate clearly and professionally. You respect confidentiality, think strategically, and genuinely enjoy creating order in busy environme

nts. You take ownership of your work - and pride in doing it

**well!

Working** Hours ⏰: This is a full-time role with flexibility on start and end time, as long as most of your hours overlap with U.S. Mountain Time (Denver-b ased).Ideally working up to 3pm US Mountain

**time.

Abo**

**ut You:

To excel in this role, you need t**

o have: ✅ 3 to 5 years of experience as a Virtual Executive A

ssistant✅ Proven track record of providing support to CEOs or senior executives in the US or international s

ettings.✅ Experience managing inboxes and calendars in fast-paced, dynamic envi

ronments✅ Excellent written communication skills and clarity

in tone✅ Strong grasp of sales process support and pipeline

tracking✅ Proven ability to structure communication and workflows around executive pr

iorities✅ Strong business understanding to quickly align with company goals and

**language

Brownie po**

ints for:⭐ Experience with CRM platforms with sales pipelines, lik

e HubSpot⭐ Familiarity working with operations teams to support cross-functional comm

unication⭐ Proficient using AI tools to draft communications, summarize meetings and streaml

ine tasks⭐ Ability to support fast-paced personalities while reinforcing focus and

structure⭐ Experience with shared task systems for accountability and v

isibility⭐ Track record of taking ownership beyond admin work to improve systems and ef

ficiency.

**Benefits:

What’s in**

it for you? 💰 Salary : $2,500 - $3,0

00 per month? ? Full-time: Fully

re mote role🌴 Pai d Time Off : 25 Paid Time Off (PTO) days per year+ 6 U.S. Federal Holid

ays observed🩺 Health insurance

contribution🎁 End-o

f-year bonus

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independen

t contractor.