Project Assistant - Bulgaria 35 EMU

Req ID:489802

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Purpose of the job:

• provide a confidential, effective and professional service to the Manager and his/her team
• assist the Manager to guarantee time efficiency, communication and organization
• provide support on any specific subjects linked to the activities of the department.
• Translation from English/ Italian to Bulgarian for complete pack of documentation

Accountabilities & Authorities Key accountabilities:

• Managing and recording annual leave of Project team
• Liaising with project team on a regular basis to obtain various information for the PM
• Compiling reports for Project reviews
• Arranging meetings – including room bookings, equipment, refreshments, etc
• Customer liaison – build up relationships with the customers at all levels and become a reliable
• point of contact for them
• Manage the office – reception of visitors, room allocation, post, invoices, lunches etc
• Travel arrangements – flights/hotel bookings -visa
• Manage expenses sheets in the e-tools
• Diary management
• Email management: where appropriate responding on Operations Director’s behalf / fielding

telephone calls

• Prepare agendas for the meetings, write minutes
• Provide support in making PowerPoint presentations
• Manage DA and follow payment of invoices
• Provide the necessary support to new comers in the team
• Translation of complete project documentation using AI learning machine
• Build up technical glossary with engineering for translation for efficiency

Experience Prerequisites & Required Competences Educational Requirements Mandatory:

• Degree level
• IT skills – competent user of Word, Excel packages, Lotus Notes Email, Internet. Good command of software (word, excel, PowerPoint, Outlook…) and computer
• Company’s intranet travel bookings (Carlson Wagonlit)

Desirable:

• shorthand and typing
• Senior Secretary course

Experience Mandatory:

• Good knowledge of Alstom & other functional areas within the organization
• Basic knowledge of domestic market
• Flexible and the ability to multi task

Competencies & Skills

• Trustworthy / Confidential / Discretion
• Sense of urgency
• Autonomy, good sense of initiative and ability to anticipate and solve issues
• Quality rather than quantity service
• Reactivity
• Good relationship and communication skills
• Team-spirit and customer focused

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.