Personal Assistant to Chief Executive Officer

The assistant to the CEO will provide high-level administrative, operational, and

strategic support to ensure the CEO’s efficiency in managing both internal and external

business responsibilities. This role requires exceptional organisational skills, discretion, and the

ability to act as a trusted representative of the CEO in communications, project coordination,

and decision-making follow-ups.

Note: The ideal candidate must have a strong command of spoken and written English and be able to communicate professionally across global business contexts. must also be proactive, take initiative without constant supervision, and demonstrate strong listening and comprehension skills to effectively execute tasks on behalf of the CEO

Key Responsibilities:

Executive & Administrative Support:

• Manage the CEO’s calendar, scheduling, and prioritisation of meetings, appointments,

and travel arrangements.

• Handle email management, drafting correspondence, and filtering urgent requests on

behalf of the CEO.

• Prepare and edit presentations, reports, and business documents for internal and

external stakeholders.

• Take minutes during high-level meetings and track action items, deadlines, and follow-ups.

Business Operations & Project Coordination:

• coordination between the CEO and departments (HR, Finance, Marketing, etc.) to

ensure alignment on priorities.

• Assist in project management, tracking progress on key initiatives and reporting updates

to the CEO.

• Conduct research, data analysis, and market insights to support decision-making.
• Oversee internal process improvements and workflow optimisations.

External Representation & Stakeholder Management:

• Communicate with clients, investors, partners, and vendors on the CEO’s behalf.
• Assist in preparing for pitches, negotiations, and business development meetings.
• Manage the CEO’s social media/LinkedIn presence (if required) and professional

networking.

Special Tasks & Confidentiality:

• Handle sensitive information with discretion and professionalism.
• Assist with personal tasks (e.g., event planning, personal errands) if applicable.
• Adapt to ad-hoc requests and urgent business needs as they arise.

Qualifications & Skills:

While qualifications are important, we confidently prioritise skills, personality, professionalism, and eagerness to learn. We encourage you to apply even if you don't meet every qualification listed. Your potential and character matter significantly to us.

• Business/Administration/Communications degree from a high-ranking university.
• Proven experience as an Executive Assistant, Virtual Assistant, or Operations

Manager (preferably supporting C-level executives).

• Exceptional communication (written & verbal) and stakeholder management skills.
• Proficiency in Google Workspace, Microsoft Office, CRM tools, etc.
• Self-motivated, proactive, and able to work independently with minimal supervision.
• Strong problem-solving, multitasking, and time-management abilities.
• High integrity. Ability to handle confidential matters with discretion.

Why Join?

Opportunity to work closely with top leadership and gain insight into business strategy.

Growth potential into a higher executive or operational role.

! Be prepared.

! Do your research

! Be yourself

We will reach out to suitable candidates for a quick introduction, and then, IF suitable, an interview setup.