Recruitment Coordinator

Company Profile

Kienbaum Poland is part of an international corporation Kienbaum Consultants International (https://www.kienbaum.com/en/). The Warsaw office of Kienbaum provides Executive Search, Out-placement and Leadership Assessment services to clients in the Polish market and across Central & Eastern Europe. Our key mission is to offer our clients immediate and effective support regarding their recruitment decisions in order to ensure lasting success for their companies. As a trusted partner for top managers and leading HR executives, we help them to find the right people for key vacancies in their organizations. With each project, we bring the right geographical knowledge and industry expertise along with a vast national and international network of contacts and relationships to identify and attract the best talent. Currently, for our Warsaw Team (https://international.kienbaum.com/poland/) we are recruiting for the position of:

Recruitment Coordinator

Your Tasks

• Working directly with Managing Director and the Team, providing support in the execution of ongoing tasks and projects
• Cooperation and communication with Clients, Candidates and international Kienbaum offices
• Supporting recruitment projects for high-level positions in terms of the following:
• 1) Preparing project documentation (reports, proposals, presentations, job specifications etc.) in English, providing content contribution
• 2) Preparing high-quality translations (Polish-English/English-Polish)
• 3) Planning & coordinating recruitment activities at particular stages of the process
• 4) Updating databases and recruitment systems (ATS)
• 5) Coordinating project documentation workflow and archiving documents in line with GDPR requirements
• 6) Organizing and coordinating business meetings
• Coordination of administrative and office-related issues
• Developing and implementing relevant business processes, procedures and tools, along with improvement suggestions
• Responsibility for training of new employees; updating training material
• Cooperation with external partners and suppliers (accounting office in terms of invoice issuing and settlements, law office, etc.)

Our Requirements

• English and Polish proficiency (min. C1 level) in speaking and writing
• Practical knowledge of MS Office (Word, PowerPoint, Excel)
• Min. several years’ working experience from a challenging business environment of an international organization
• Able to work under time pressure, goal-oriented, quick and professional in acting
• Demonstrating initiative and engagement, self-driven, responsible for the delivery of assigned tasks
• Creative and solution-oriented
• Well-organized, deadline attentive, diligent, with attention to detail
• Able to collaborate with employees at different organizational levels, and to build & maintain good interpersonal relationships
• A team player with good communication skills
• Discreet, able to keep confidentiality of recruitment process, with high work ethics & personal integrity